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Working under NDA: rendering confidential projects

Working under NDA: rendering confidential projects

Some rendering jobs cannot be treated as routine. An archviz studio rendering a real-estate tower that hasn't been announced to the public yet. An agency bound by a client contract that names confidentiality as a deliverable requirement, not a courtesy. A studio putting together a competitive pitch where the concept itself is the asset, and a leak before the pitch meeting undermines the entire submission. In cases like these, whichever render farm you use sits inside your confidentiality chain whether you think about it that way or not — your scene files, your project brief, and your renders all pass through our systems before they come back to you. This page covers how signing an NDA with Super Renders Farm actually works, what the agreement does and doesn't cover, how long it takes, and what happens to your files regardless of whether an NDA is in place.

How to get an NDA in place

Super Renders Farm signs NDAs on request, and there are two supported paths depending on what your studio already has:

  • Use the standard template. A downloadable NDA is available on the /render-farm-nda page, in both DOCX and PDF. Download it, fill in your details, sign it, and send the signed copy back.
  • Send your own studio's NDA. If your agency or client already has a standard confidentiality agreement it uses with vendors, send that instead. In practice, most of the NDAs signed to date have used the customer's own template rather than the standard one.

Either way, review and signature happen on our side, and the countersigned copy comes back to you as a signed PDF by email — there's no separate e-signature portal to set up. Send your signed copy to sales@superrendersfarm.com (the same address the /render-farm-nda page directs you to), or ask via 24/7 live chat if you're not sure.

Timing matters here. Get the NDA signed and in hand before you upload anything. If a project is confidential enough to need an NDA, treat the signed agreement as a precondition for the first upload, not a formality to circle back to after the job is already running.

What the agreement covers

Most NDAs signed with Super Renders Farm follow the same shape: a one-way agreement that protects your information — your scenes, your project details, your renders — while you use the farm. That's the common path, and it's what to expect by default.

If your studio needs a different structure — for example, a mutual NDA — that's available on request: send it over, and it's reviewed case-by-case rather than matched against one fixed shape. A non-standard structure isn't a blocker, it's just something we look at before signing.

The agreement itself is with Super Renders Farm LLC, the company that operates the farm — not just a brand name on a landing page.

How fast is the turnaround?

There's no fixed number committed to for every NDA. In practice, expect the full round trip — from sending the agreement to having a countersigned copy in hand — to typically take a few business days. Using the standard template on /render-farm-nda is often the faster path, since there's no unfamiliar wording to review first. If your project is on a tight deadline, start the NDA process before you're close to needing to upload, and flag the timeline via 24/7 live chat.

What happens to your files anyway

An NDA is one layer of confidentiality. What actually happens to your files on the farm is another, and it holds regardless of whether an NDA is signed.

Every job runs through a fully managed pipeline — your scene isn't handed off to a stranger's desktop or an individual freelancer. It's submitted through our systems, rendered on the farm, and the output comes back to you the same way, with no manual handoff that exposes a scene file outside that pipeline.

Intake is digital only: everything comes in through the web portal, the Client App, or direct file transfer / SFTP. Nothing physical changes hands.

And your files don't linger. Rendered output is deleted automatically 45 days after the job completes; the scenes and input files you uploaded are cleared even sooner, 14 days after completion. Both deletions are automatic and irreversible — once a file is past its window, it's gone for good. For the full breakdown of both countdowns, see downloading your renders and how long we keep your files.

For the fuller security picture beyond retention — how uploads and access are handled — see security and data handling.

Working as a team

If more than one person at your studio needs access to a confidential project on Super Renders Farm, the account itself is built around a single login rather than separate team seats. That's not an NDA-specific workaround — it's how the account works today. Treat that login the same way you'd treat any other credential tied to sensitive work: a unique password, not reused elsewhere, and not passed around loosely. If your studio needs a different access setup for a confidential project, contact support via 24/7 live chat to talk through it.

Related

FAQ

Q: Can you sign our studio's own NDA template? A: Yes. In practice, most of the NDAs signed to date have used the customer's own template rather than the standard one. Send it over and it's reviewed case-by-case — if your agreement is structured differently from a typical one-way NDA, that's not a blocker, just something we look at before countersigning.

Q: How long does it take to get an NDA signed? A: There's no fixed number committed to, but the full round trip — from sending the agreement to having a countersigned copy back — typically takes a few business days. Using the standard template on /render-farm-nda is usually the faster route, since there's no unfamiliar wording to review.

Q: What happens to my files after the project ends? A: The same retention rules apply whether or not an NDA is in place. Rendered output is deleted automatically 45 days after the job completes, and the scenes and input files you uploaded are cleared 14 days after completion — both irreversibly. See downloading your renders and how long we keep your files for the full breakdown.

Last updated: July 10, 2026